Online systems training

Managing the online application process

To cater for the varying training needs of advisers helping students into higher education, our specialist trainers are offering a range of training modules to help you manage the application systems we operate, UCAS, GTTR and CUKAS.

Learning through hands-on experience in our interactive sessions is very popular, but if you prefer to have only a demonstration, this is also possible.

Here are some of the activities.

• Using Course Search

• Completing the registration process

• Completing an online application

• Setting up staff to oversee the application process (applicable to UCAS only)

• Attaching references

• Sending completed applications

• Tracking the progress of applications

• General good practice and recommendations for implementing at your centre

We are continuing to offer UCAS Apply training at our regional centres. These Approved Centre Events follow a set programme. We can also come to you through our Bespoke Training programme.

Who should attend?

The various training modules we offer are aimed at those advising students applying through UCAS, GTTR and CUKAS, and also those administering the system (UCAS applications only). Delegates may include heads of sixth form and post-16 education colleges, representatives from careers and guidance organisations, teachers, lecturers, administration staff and higher education advisers.

Bespoke training

This would be delivered at your own venue where delegates might be from your own centre or you could share the training with others in your area. You would compile your own training session from the modules listed below, choosing to have a 'demonstration only' or to take advantage of a safe environment and have a go yourself by opting for a hands-on, 'fully-interactive' session.

• UCAS Apply (Student area)

• UCAS Apply (Staff area)

• GTTR Apply

• CUKAS Apply

The maximum number of delegates for an interactive session is 15. At least 4 weeks' notice is required for this type of event.

Benefits

Interactive sessions

• Opportunities to complete an online application and ask questions

• Experience of a professional trainer

• Experience of the application system from registration to sending the application

• Exercises to help you learn

• Greater understanding of the system

• Opportunities to develop your existing knowledge and skills in a safe environment

• Flexibility to allow you to target your training needs to the course

Demonstrations

• A cost-effective way to let you 'pick and mix' the most appropriate options for your establishment

• Experience of a professional trainer

• Experience the live application system, focus on good practice and be provided with supporting handouts

• Opportunities to ask questions and receive guidance on how to manage the application system and how to involve colleagues

• Opportunity for a large group to be shown the system in one session

Fee

Interactive sessions = £500 (+VAT)

Demonstrations = £300 (+VAT)

The costs include the trainer's fee and training materials. A charge will be made for any travel expenses or overnight accommodation if necessary.

Discount

£100 from your total booking fee by booking more than one session.

Booking a course

A booking form is available for you to download as a PDF file and print out. This should be completed and returned to The Professional Development Team with the purchase order or cheque (contact details below).

Booking form 2008 cycle, download (PDF file)

Ffurflen archebu cylch 2008, lawrlwythiad.pdf

In order for us to confirm a bespoke training request, you need to give us a minimum of 4 weeks' notice to ensure that you have the necessary facilities, for example, an appropriate training room with internet connection and PCs meeting the required specification.

Please contact the Professional Development Team on + 44 (0)1242 544768 to discuss your requirements.

Approved Centre Events

The programme

• Arrival and tea/coffee

• Introduction

• Registering for Apply (a demonstration)

• Demonstration of student area

• Break

• Registration exercise

• Student area exercise

• Lunch

• Demonstration of staff area

• Staff area exercises

• Action plan and questions

• Tea/coffee and depart

Full-day training courses are available at several locations around the UK, including UCAS' head office in Cheltenham. The site will be updated regularly to let you know which courses are currently available. New courses will be added should they become available.

As part of our commitment to UCAS' Welsh Language Scheme, Apply training will also be available in the medium of Welsh through our Approved Centre at the University of Glamorgan. Bespoke English medium Apply training for schools and colleges in Wales will continue to be delivered by UCAS staff.

Fel rhan o’n hymrwymiad i Gynllun Iaith Gymraeg UCAS, bydd hyfforddiant Ymgeisio ar gael trwy gyfrwng y Gymraeg hefyd yn ein Canolfan Gymeradwy ym Mhrifysgol Morgannwg a Coleg Llandrillo. Bydd staff UCAS yn dal i ddarparu hyfforddiant Ymgeisio wedi’i deilwra’n arbennig trwy gyfrwng y Saesneg i ysgolion a cholegau yng Nghymru.

Fee

The course fee is £140 (+VAT) per person and includes all materials and refreshments.

Discount

A 10% discount is available if two or more delegates from the same institution attend the same session.

A booking form is available for you to download as a PDF file and print out. This should be completed and returned to the Professional Development Team with the purchase order or cheque (contact details below).

Booking form 2008 cycle, download (PDF file)

Ffurflen archebu cylch 2008, lawrlwythiad.pdf

To read PDF documents you will need a copy of Acrobat Reader

For information on training and the availability of courses and trainers, please contact

Professional Development Team
UCAS
Rosehill
New Barn Lane
Cheltenham
GL52 3LZ

tel:  +44 (0)1242 544768 (8.30am - 5pm, Monday to Friday)
fax: +44 (0)1242 544954
email: apply.training@ucas.ac.uk

Any other enquiries relating to the application systems, please contact:

Customer Service Unit

tel: +44 (0)871 468 0 468 (8.30am - 6pm, Monday to Friday)
Fax:+44 (0)1242 544961